6 Ways to Transform Your Insurance Office

insurance office agent

Insurance agents have been in demand in recent years and from a recent survey, employment in this industry is expected to grow 10 percent from 2018 to 2028, which is faster than the average for all occupations. This is due to the increasing number of people investing and the profits of this industry depend on a steady stream of new customers. People tend to purchase more products now than ever before, which means there would constantly be an increased demand for insurance.

However, like every other sector, a successful insurance office would require productive staff. The measure of productivity in every sector is due to several factors, with one of the most important being the office layout. A study shows that 1 in 8 (13%) of open office workers in the U.S. have considered leaving their jobs due to the office layout and 3 in 5 (62%) would rather have a closed office layout with separate, private or semi-private work stations. This only shows how office layout could affect the overall productivity in the office. 

In this article, we will highlight some of the best ways you can transform your insurance office to yield increased productivity at work.

1. Keep it Comfortable and Well Decorated

The effect of office decor or the lack of it goes a long way, as it directly impacts employee productivity and happiness. This is one of the quickest ways to drive your staff to work smarter and produce increased results. It also gives outsiders, including potential clients and partners, a perception of the office. Make modifications to the layout to increase interaction between employees. This includes repainting your walls and putting up some artwork to bring more life and spice up the creativity in the room. 

Another way to ensure comfort and a well-decorated space is via your choice of furniture. Invest in chairs such as the fully customized Autonomous ErgoChair 2, in order to support your back and reduce the risk of sprains in the neck, shoulder, and back muscles. The office furniture can also be rearranged to not discomfort anyone but rather give room for privacy while still enabling collaboration.

2. Encourage Movement in the Office 

Movement in the workplace promotes the wellbeing of employees, as they are able to move around from time to time to interact and collaborate with others. The office layout should be designed for movement by including extra features such as basketball court, outdoor terrace, and market café to build community. You could also get more sit-stand desks, so employees can work while standing, which impacts their productivity level. In addition, emphasize on employees maximizing their lunch break to connect with others before heading back to their desks. 

3. Use the Right Insurance Office Lighting

Proper office lighting not only provides a level of comfort for employees but also adds to the decor that inspires creativity. The U.S. Environmental Protection Agency (EPA) shows that most people tend to spend about 90 percent of their time indoors, which gives room to a minimal amount of time for exposure to natural light. Proper office lighting can ensure every employee has access to natural light while being indoors.

Poor lighting can be linked to several risk factors such as fatigue, eyestrain, headaches, and overall irritability. It could also cause loss of enthusiasm and may lead to depression. If you can’t use natural lights, you can use light fixtures with adjustable filters and ensure it creates a balanced glare on computer screens.

4. Change the Color For Better Productivity

The impact of color on our behaviors and at the workplace has been studied and is known to enhance productivity, creativity, and mood. A study from the University of Texas confirmed this, as they found that bland gray, beige, and white offices induced feelings of sadness and depression while the colors white, red, and blue-green had more impact on employees’ productivity. Decorate your workplace with vibrant color that keeps the room alive and well-designed to allow for more productivity.

Intentionally choose certain colors in different spaces at your workplace. Do proper research on your preferred colors, see what they represent to be sure they align with your brand before implementing them. 

5. Create Space for Reflection and Relaxation

Providing relaxation areas in the office helps improve productivity and according to a study, one in five people believe that having more spaces to relax at work would improve their performance and productivity. This space helps workers to take a short break from their work to rewind and renew their strength, rather than staring at the computer all day long with no room to stretch and reflect. This space can also be used for interaction among colleagues or simply listen to some music. It can also be used for gaming, yoga/meditation, napping, massage, and more.

6. Allow Some Flexibility

While you might be able to put some systems in place to improve productivity among employees, it is also important to note that all employees have different personalities and interests. This means your perfect idea of an office workspace might not be the same for some others. To ensure that these people still feel included and are productive, give room for some flexibility. This will allow workers to take little breaks in-between their work to relax, rather than waiting for an official time. You could also give room for them to work from home, perhaps once in a week on a day they prefer.

Research conducted in the American Journal of Industrial and Business Management shows the impact of flexible working hours on work-life balance and how more organizations are beginning to embrace this flexibility. 

Bottom Line

Being productive at work, especially collectively as a team, is non-negotiable, as it plays a key role in defining the success of the organization. To keep your insurance office more productive than ever, these tips shared in this article can help. Most importantly, regularly review the office layout and see how much more productive the staff has been since the changes. You should also ensure ongoing care and maintenance and tweak when necessary to get the best results


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